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A US invoice with EIN, optional sales tax, dollar total.

There is no federal invoice layout. This page puts your Employer Identification Number on the paper, lets you add a sales-tax line where a state requires one, and totals in US dollars.

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Six countries
The fields each one asks for
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US invoice template: EIN and sales tax

The United States has no single federal invoice form. What most buyers ask for is an Employer Identification Number (EIN) and, where the state charges sales tax, a line that says so. This generator defaults the tax rate to 0 % — you type the rate that applies to that sale — and totals in US dollars (USD). It does not file with any state department of revenue.

No federal VAT — what actually applies

There is no nationwide sales tax in the United States. Tax is set by state and often by county and city on top, so the rate depends on where the sale is deemed to happen — and whether you have nexus there, meaning enough presence or sales volume to owe tax in that state at all. Services are taxable in some states and not in others.

An invoice is not a tax document the way it is in Europe or the Gulf: no federal rule dictates its form. What matters commercially is that it is unambiguous — an invoice number, both parties, itemised lines, and payment terms stated plainly (Net 30, Net 15, due on receipt), since these decide when you can chase payment.

Your EIN identifies the business federally. Contractors paid $600 or more in a year are reported on Form 1099-NEC, which is a separate obligation from invoicing.

Your business

Client

Lines

Subtotal—
Tax—
Total—

Notes and legal mention

This form is remembered on this device so a refresh does not lose it. No invoice is kept — export the PDF.

One generator, the identifiers your country expects

Pick a country above and the form changes with it: the tax identifiers it asks for, the rate it applies by default, the currency it totals in, and the legal mention it prints at the bottom. Morocco asks for an ICE, Tunisia for a matricule fiscal and a stamp duty, the United Arab Emirates for a fifteen-digit TRN, the United Kingdom for a VAT number. Nothing is sent anywhere — the document is assembled in your browser and the PDF is written there.

What makes a document an invoice

Tax law differs from one country to the next, but the skeleton barely does. Almost everywhere the same seven things are required: a unique number drawn from an unbroken series, the date of issue, the full name and address of the seller and of the buyer, an itemised description with quantities and unit prices, the tax shown separately from the net, and the total due. A document missing one of these is a quote, a receipt or a delivery note — not an invoice, and it will not support a deduction.

Two habits that travel everywhere

Never skip or reuse a number. A gap in the series is the first thing an auditor looks for, and the explanation is always harder to give than the invoice was to write. Keep one continuous series, in chronological order.

Never edit an invoice that has left your hands. Correct it with a credit note that carries its own number, in its own series, and names the invoice it cancels or reduces. Rewriting the original leaves your copy and the client’s copy saying different things about the same transaction.

Working in Algeria? The dedicated application handles the TVA at 19 % and 9 %, the NIF, NIS and RC, the stamp duty on cash settlements and the amount in words — open FacturePro, or read the guide.